1.1 Whereas the Namaqua Chamber of Commerce (NPC) is obliged to comply with the Protection of Personal Information Act 4 of 2013.
1.2 The Namaqua Chamber of Commerce (NPC) is required to inform Members as to how their Personal Information is used, disclosed and destroyed.
1.3 The Namaqua Chamber of Commerce (NPC) is committed to protecting Members’ privacy and ensuring that their Personal Information is used appropriately, transparently, securely and in accordance with applicable laws.
1.4 Wherefore this Policy sets out a manner in which the Namaqua Chamber of Commerce (NPC) deals with Personal Information as well as stipulates the purposes for which said information is used.
2.1 Unless otherwise expressly stated, or the context otherwise requires, the words and expressions listed below shall, when used in this Charter, bear the meanings ascribed to them below, and cognate expressions bear corresponding meanings:
2.1.1 “Board” means the Board of Directors of the Namaqua Chamber of Commerce (NPC) serving from time to time.
2.1.2 “Directors” means the Directors of the Namaqua Chamber of Commerce (NPC) as defined in the Namaqua Chamber of Commerce’s (NPC) Memorandum of Incorporation.
2.1.3 “Chairperson” means the Chairperson of the Namaqua Chamber of Commerce (NPC).
2.1.4 “Members” means the members of the Namaqua Chamber of Commerce (NPC) as defined in the Namaqua Chamber of Commerce’s (NPC) Constitution.
2.1.5 “Personal Information” means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to:
2.1.5.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of the person;
2.1.5.2 information relating to the education or the medical, financial, criminal or employment history of the person;
2.1.5.3 any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignments to the person;
2.1.5.4 the biometric information of the person;
2.1.5.5 the personal opinions, views or preferences of the person;
2.1.5.6 correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence;
2.1.5.7 the views or opinions of another individual about the person; and
2.1.5.8 the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person.
2.1.6 “POPI” means the Protection of Personal Information Act 4, 2013.
2.1.7 “Policy” means principle of action adopted by the Namaqua Chamber of Commerce (NPC).
2.2 In this Policy:
2.2.1 table of contents and paragraph headings are for purposes of reference only and shall not be used in interpretation.
2.2.2 unless the context clearly indicates a contrary intention, any word connoting any gender includes the other genders, and the singular includes the plural and vice versa.
2.2.3 When a number of days are prescribed such number shall exclude the first and include the last day unless the last day is not a business day, in which case the last day shall be the next succeeding business day.
2.2.4 A reference to a business day is a reference to any day excluding Saturday, Sunday and a public holiday in the RSA.
3.1 Section 10 of POPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”
3.2 The Namaqua Chamber of Commerce (NPC) collects and processes Members’ Personal Information pertaining to their respective membership. The type of information will depend on the need for which it is collected and will be processed for that purpose only. Whenever possible, we will inform members’ what information they are required to provide us with and what information is optional.
3.3 Examples of the Personal Information we collect includes but is not limited to:
3.3.1 Member’s contact information, identity number, name, surname, addresses, postal code and employment details;
3.3.2 Description of the Member’s residence, business, assets; financial information, banking details;
3.3.3 Member’s marketing preferences;
3.3.4 Member’s demographic data such as gender, age, country and preferred language; and
3.3.5 Any other information reasonably required by the Namaqua Chamber of Commerce (NPC), suppliers and Insurers.
3.4 The Namaqua Chamber of Commerce (NPC) also collects and processes the Members’ personal information for marketing purposes.
3.5 For purposes of this Policy, Members included potential and existing Members.
4.1 Members Personal Information will only be used for the purpose for which it was collected and agreed. This may include:
4.1.1 Respond to Member’s enquiries and requests;
4.1.2 Providing products or services to Members and to carry out the transactions requested;
4.1.3 Confirming, verifying and updating Members details;
4.1.4 For the detection and prevention of fraud, crime, money laundering or other malpractice;
4.1.5 Conducting market or customer satisfaction research;
4.1.6 For audit and record keeping purposes;
4.1.7 In connection with legal proceedings;
4.1.8 To enable the Member to subscribe to newsletters and mailing lists;
4.1.9 Providing our services to Members to carry out the services requested and to maintain and constantly improve the relationship;
4.1.10 In connection with and to comply with legal and regulatory requirements or when it is otherwise allowed by law; and
4.1.11 Any other reasonable usage of Personal Information with the consent of the Member.
5.1 Subject to a Member’s approval, the Namaqua Chamber of Commerce (NPC) may share Members’ Personal Information with and obtain information about Members from third parties for the reasons already discussed above.
5.2 The Namaqua Chamber of Commerce (NPC) may also disclose Members’ information where the Namaqua Chamber of Commerce (NPC) has a duty or a right to disclose in terms of applicable legislation, the law or where it may be deemed necessary to protect the Namaqua Chamber of Commerce’s (NPC) rights.
6.1 It is a requirement of POPI to adequately protect the Personal Information we hold and to avoid unauthorised access and use of Personal Information. We continuously review our security controls and processes to ensure that Personal Information is secure.
6.2 Consent to process Member information is obtained from Members (or a person who is authorised by the client to provide the candidates’ Personal Information) during registration.
7.1 Members have the right to access the Personal Information that the Namaqua Chamber of Commerce (NPC) holds about them. Members also have the right to ask for an update, correction or deletion of their Personal Information on reasonable grounds. Once a Member objects to the processing of their Personal Information, the Namaqua Chamber of Commerce (NPC) may no longer process such Members' Personal Information.
